In professional communication, the way we phrase our messages can make a big difference in how they’re received. “Please be advised” is a common phrase, but it can sometimes sound stiff or overly formal. Luckily, there are many alternatives that can help you convey your message in a more engaging, polite, and clear way. In this article, we’ll explore 35+ alternatives to “Please be advised” that will help you communicate more effectively and boost your professionalism.
What Does “Please Be Advised” Really Mean?
We’ve all come across the phrase “Please be advised” in emails, letters, and professional communications. It’s that formal, somewhat polite expression that makes us pause for a second and think, “What exactly does this mean?” Well, you’re not alone in wondering.
In simple terms, “Please be advised” is just a fancy way of saying “Here’s something important you should know.” It’s often used to alert someone to something they need to be aware of, whether it’s an update, a rule, or a change in circumstances. The phrase tends to be more formal than just saying “FYI” (for your information), and it’s used primarily in business or official contexts.
But, while it serves a functional purpose, the phrase can sometimes come off as stiff or unnecessarily formal. So, let’s break it down further and explore some alternative ways to express the same idea without sounding overly rigid or dry.
Simple Ways to Say “Please Be Advised”
- Quick heads-up
- For your reference
- A quick reminder
- Please make a note
- Just to let you know
- I just wanted to inform you
- Friendly reminder
- This is to notify you
- Just keeping you in the loop
- Wanted to share this with you
- Take note of this
- Here’s an official update
- Just to let you know
- A gentle nudge
- Please be mindful
- Just a reminder
- For your awareness
- Just a quick message
- Helpful heads-up
- Thought I’d mention this
- Here’s a status update
- For clarity’s sake
- In case you missed this
- Just a quick reminder
- Keep this in mind
- Quick note
- Heads-up for your convenience
- Just wanted to mention this
- To keep you updated
Just a heads-up
Meaning: Giving someone an informal warning or notice.
Best Use: Casual workplace emails or friendly communication.
Tone: Light and friendly.
Example: Just a heads-up, the meeting has been moved to 3 PM.
For your information
Meaning: Sharing something that might be helpful to know.
Best Use: Informal communication or when you don’t need a formal tone.
Tone: Neutral.
Example: For your information, the office will be closed on Friday.
Please note
Meaning: Drawing attention to something significant.
Best Use: Business or professional communication.
Tone: Direct but polite.
Example: Please note that all orders must be placed by noon tomorrow.
Kindly take note
Meaning: Asking someone to pay attention to important information.
Best Use: Formal or semi-formal emails.
Tone: Polite and respectful.
Example: Kindly take note of the new guidelines for submitting reports.
Just to inform you
Meaning: Offering information without implying urgency.
Best Use: Any context where the information is neutral and non-urgent.
Tone: Neutral, polite.
Example: Just to inform you, we’ve updated our privacy policy.
I wanted to let you know
Meaning: Informing someone about something, with a personal touch.
Best Use: Informal or semi-formal settings.
Tone: Casual, friendly.
Example: I wanted to let you know that your package is on its way.
Heads up
Meaning: A more casual, colloquial way to alert someone.
Best Use: Informal and friendly situations.
Tone: Casual, informal.
Example: Heads up, the deadline has been extended to next Monday.
This is to inform you
Meaning: Official way of letting someone know something.
Best Use: Formal business communication.
Tone: Formal, professional.
Example: This is to inform you that the meeting has been rescheduled.
Be sure to read : 25+ Kind Ways to Say “I’m Happy for You” with examples.
Just letting you know
Meaning: An informal way to keep someone updated.
Best Use: Casual settings, especially when speaking directly to someone.
Tone: Casual and conversational.
Example: Just letting you know, your invoice has been processed.
I wanted to update you
Meaning: Offering a piece of news or a status update.
Best Use: Emails or conversations that provide updates.
Tone: Friendly, informative.
Example: I wanted to update you on the latest changes to the project schedule.
Be aware
Meaning: A direct request for awareness, often implying some action may be needed.
Best Use: More casual communication or when specific action is required.
Tone: Neutral.
Example: Be aware that the server will be down for maintenance tomorrow.
Just so you know
Meaning: Informing someone without giving a formal tone.
Best Use: Friendly communication.
Tone: Casual, conversational.
Example: Just so you know, I’ve submitted your report.
Please be aware
Meaning: A more polite way of alerting someone to something important.
Best Use: Professional or semi-formal communication.
Tone: Respectful and polite.
Example: Please be aware that all meetings will be held virtually next week.
Take note
Meaning: Asking someone to remember or pay attention.
Best Use: Formal settings or important communications.
Tone: Polite and formal.
Example: Take note of the new policy regarding time-off requests.
I’d like to inform you
Meaning: A formal way to communicate something.
Best Use: Official or business communication.
Tone: Professional and formal.
Example: I’d like to inform you of the recent changes in our company’s leadership.
This serves as a reminder
Meaning: Giving someone a friendly nudge about an upcoming event or task.
Best Use: When you need to remind someone of something important.
Tone: Neutral, polite.
Example: This serves as a reminder to submit your time sheets by Friday.
FYI
Meaning: Short, informal way to convey that something is for someone’s awareness.
Best Use: Informal settings, especially in digital communication.
Tone: Casual, quick.
Example: FYI, the client has requested a revision on the design.
Please take this into consideration
Meaning: Asking someone to think about something before making a decision.
Best Use: When offering information that might impact future actions.
Tone: Professional, courteous.
Example: Please take this into consideration when planning your next project.
Wanted to bring to your attention
Meaning: Bringing up something that requires attention or action.
Best Use: When you want to be a bit more conversational but still direct.
Tone: Informal but polite.
Example: Wanted to bring to your attention that your request is still pending approval.
Consider this an update
Meaning: Informing someone about the current status of something.
Best Use: Status updates or when something has changed.
Tone: Neutral, professional.
Example: Consider this an update on the project’s status.
Just to clarify
Meaning: Offering clarification on a previous statement or detail.
Best Use: When you want to ensure someone fully understands.
Tone: Helpful, informative.
Example: Just to clarify, the deadline has been moved to next Friday.
Check out : 32+ Ways to Say “I Am Sorry to Hear That” (With Examples).
In case you missed it
Meaning: Offering a piece of information that might have been overlooked.
Best Use: Casual or semi-formal emails.
Tone: Casual, friendly.
Example: In case you missed it, the office will be closed for a staff event tomorrow.
Just to remind you
Meaning: Offering a gentle reminder.
Best Use: Friendly yet professional.
Tone: Friendly.
Example: Just to remind you, your feedback is due by the end of the day.
Please keep in mind
Meaning: Asking someone to remember or pay attention to something.
Best Use: Reminders or important notices.
Tone: Considerate.
Example: Please keep in mind that the new policy takes effect next week.
Just a quick note
Meaning: Sending a short message to communicate something.
Best Use: Informal or brief messages.
Tone: Friendly and short.
Example: Just a quick note to let you know I received your email.
Heads-up for your convenience
Meaning: Giving someone early notice of a change or important detail.
Best Use: Professional environments with an element of helpfulness.
Tone: Neutral and helpful.
Example: Heads-up for your convenience, the new system will be live next week.
I thought I’d mention
Meaning: Light, casual introduction to sharing news.
Best Use: Informal emails or conversations.
Tone: Casual, conversational.
Example: I thought I’d mention that the meeting is being pushed to tomorrow.
To keep you informed
Meaning: Offering someone a status update to ensure they’re in the loop.
Best Use: Business emails or team communication.
Tone: Professional, informative.
Example: To keep you informed, we’ve extended the project deadline by a week.
Just so you’re aware
Meaning: Alerting someone to important information they need to know.
Best Use: Informal or semi-formal situations.
Tone: Casual but respectful.
Example: Just so you’re aware, we’ll be working from home tomorrow.
Conclusion
Choosing the right words can make a huge impact on how you come across in professional settings. By using these alternatives to “Please be advised,” you can sound more approachable, clear, and confident in your communication. Whether you’re writing an email or having a conversation, these simple changes can help you build better relationships and get your point across more smoothly.
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