When writing emails or reports, it’s common to include phrases like “for your reference.” However, this expression can become repetitive and may sound overly formal. Luckily, there are many alternatives that can make your communication sound more natural and engaging. Whether you want to be polite, casual, or professional, there’s always a suitable phrase to fit the context. In this article, we’ll explore 35+ options to replace “for your reference” in different situations.
What Does “for your reference” Mean?
The phrase “for your reference” is a commonly used expression in professional and casual communication. It typically serves to direct someone’s attention to a piece of information that they might need to keep in mind, look over, or refer to in the future. It is often used to share materials, links, or other resources that are relevant to the conversation or task at hand.
Alternates to Say “for your reference”?
- Just so you’re aware
- As a point of reference
- For your information
- As a reminder
- For your consideration
- In case it’s helpful
- For your insight
- Just to keep you informed
- For your records
- As an FYI
- In case you’re interested
- For your future reference
- For your understanding
- Just a quick heads-up
- To give you some context
- For your perusal
- For your evaluation
- For your convenience
- As a courtesy
- To keep you in the loop
- For your action
- Just to bring to your attention
- For your awareness
- For your review
- In case you need it
- For your feedback
- To keep you posted
- For future reference
- Just for clarification
- To help guide you
- To assist you
- As an additional note
- To avoid any confusion
- For your planning
- For future use
1. Just so you’re aware
- Meaning: A gentle reminder or update for someone’s knowledge.
- Best Use: In casual emails or messages.
- Tone: Friendly, Informal
- Example: Just so you’re aware, the meeting has been rescheduled to 3 p.m. tomorrow.
2. As a point of reference
- Meaning: Referring to something specific for guidance or clarification.
- Best Use: When sharing a key piece of information for a task.
- Tone: Neutral, Professional
- Example: As a point of reference, the budget report from last year can be found in the shared folder.
3. For your information
- Meaning: Sharing something that may be useful or important.
- Best Use: Commonly used in business or official communication.
- Tone: Formal, Professional
- Example: For your information, the deadline for the project is next Friday.
4. As a reminder
- Meaning: A reminder of something that has already been shared.
- Best Use: When you want to re-emphasize an important detail.
- Tone: Polite, Neutral
- Example: As a reminder, please make sure all reports are submitted by the end of the day.
5. For your consideration
- Meaning: Asking someone to think about the information or item being shared.
- Best Use: When suggesting or proposing something.
- Tone: Polite, Formal
- Example: For your consideration, I have attached the proposal for the upcoming marketing campaign.
6. In case it’s helpful
- Meaning: Presenting information with the assumption that it may be useful.
- Best Use: When offering resources or materials.
- Tone: Casual, Friendly
- Example: In case it’s helpful, here’s a link to the website we discussed earlier.
7. For your insight
- Meaning: Giving someone access to information they can analyze or reflect on.
- Best Use: When providing reports, charts, or complex data.
- Tone: Professional, Thoughtful
- Example: For your insight, I have attached the market research report for this quarter.
You might want to read : 35+ Ways to Say “It Was Nice Talking to You” – Casual, Polite, and Professional Variations.
8. Just to keep you informed
- Meaning: Ensuring someone is up-to-date with relevant information.
- Best Use: When providing updates or news.
- Tone: Friendly, Informal
- Example: Just to keep you informed, we’ve received approval for the new project.
9. For your records
- Meaning: Sharing something to be saved for future use or reference.
- Best Use: In a business or administrative context.
- Tone: Neutral, Formal
- Example: For your records, here is the signed contract for the new client.
10. As an FYI
- Meaning: Shortened version of “for your information.”
- Best Use: Casual or quick communication.
- Tone: Casual, Friendly
- Example: As an FYI, the conference call has been moved to 2 p.m.
11. In case you’re interested
- Meaning: Offering information with the expectation that it may be of interest.
- Best Use: In a non-urgent or optional context.
- Tone: Casual, Light-hearted
- Example: In case you’re interested, I found a great article on the topic we discussed.
12. For your future reference
- Meaning: Information shared with the intent that it will be useful later.
- Best Use: When sharing documents, links, or other resources that might be needed down the road.
- Tone: Professional, Neutral
- Example: For your future reference, here are the key takeaways from today’s meeting.
13. For your understanding
- Meaning: Providing information to ensure clarity and comprehension.
- Best Use: When clarifying complex details or instructions.
- Tone: Educational, Polite
- Example: For your understanding, the new policy will be implemented starting next month.
14. Just a quick heads-up
- Meaning: Offering a brief notice or alert about something important.
- Best Use: Informal communication, particularly when the information is urgent or time-sensitive.
- Tone: Friendly, Informal
- Example: Just a quick heads-up, the system will be down for maintenance tomorrow.
15. To give you some context
- Meaning: Offering background information to help clarify or explain something.
- Best Use: When sharing relevant history or context before giving further details.
- Tone: Thoughtful, Informative
- Example: To give you some context, this decision was made after analyzing last quarter’s performance.
16. For your perusal
- Meaning: Providing something for someone to examine or read at their leisure.
- Best Use: Sharing reports, documents, or papers for review.
- Tone: Formal, Polite
- Example: For your perusal, I’ve attached the detailed project proposal.
17. For your evaluation
- Meaning: Sharing something that requires someone’s judgment or feedback.
- Best Use: In professional settings where decisions need to be made.
- Tone: Professional, Neutral
- Example: For your evaluation, I’ve attached the performance review documents.
18. For your convenience
- Meaning: Providing something in a way that makes it easier for someone to use.
- Best Use: When offering options, links, or resources that help streamline tasks.
- Tone: Helpful, Neutral
- Example: For your convenience, here’s the link to the online payment portal.
19. As a courtesy
- Meaning: Sharing information out of politeness or to be helpful.
- Best Use: When offering something of value or interest to someone.
- Tone: Polite, Respectful
- Example: As a courtesy, I’ve included some additional resources on the topic.
20. To keep you in the loop
- Meaning: Keeping someone informed or updated on developments.
- Best Use: When ensuring someone is included in ongoing discussions or updates.
- Tone: Casual, Friendly
- Example: To keep you in the loop, the team will be sending out weekly progress reports.
21. For your action
- Meaning: Providing information or instructions that require someone to take action.
- Best Use: When giving tasks or requests in a professional setting.
- Tone: Professional, Directive
- Example: For your action, please review the attached contract and sign it.
22. Just to bring to your attention
- Meaning: Making sure someone is aware of something important.
- Best Use: When highlighting a crucial piece of information.
- Tone: Neutral, Polite
- Example: Just to bring to your attention, we received a notice about a delay in shipment.
23. For your awareness
- Meaning: Letting someone know about something that might affect them.
- Best Use: In a professional or formal setting when sharing important updates.
- Tone: Neutral, Professional
- Example: For your awareness, the office will be closed on Monday for a holiday.
24. For your review
- Meaning: Providing something for someone to assess or analyze.
- Best Use: When requesting someone to evaluate documents or proposals.
- Tone: Formal, Professional
- Example: For your review, I’ve attached the final draft of the presentation.
25. In case you need it
- Meaning: Offering something in case it becomes useful.
- Best Use: When sharing something for future convenience.
- Tone: Casual, Friendly
- Example: In case you need it, here’s a link to the online calendar.
26. For your feedback
- Meaning: Seeking someone’s opinion or evaluation on something.
- Best Use: When you need input or suggestions on a project.
- Tone: Collaborative, Professional
- Example: For your feedback, I’ve sent over the new marketing proposal.
Be sure to read : 35+ Alternatives to “I Will Keep You Posted” With Meaning & Examples.
27. To keep you posted
- Meaning: Keeping someone updated with the latest developments.
- Best Use: In informal or ongoing communication.
- Tone: Friendly, Casual
- Example: To keep you posted, the project will be starting next week.
28. For future reference
- Meaning: Information provided to be saved for future use.
- Best Use: When sharing resources that may not be needed immediately but will be useful later.
- Tone: Neutral, Formal
- Example: For future reference, here’s the user manual for the new software.
29. Just for clarification
- Meaning: Sharing information to ensure understanding and prevent confusion.
- Best Use: When explaining something that may be unclear.
- Tone: Professional, Educational
- Example: Just for clarification, the deadline for submissions is the 15th of this month.
30. To help guide you
- Meaning: Offering information to assist with decision-making or understanding.
- Best Use: When offering resources or support for a specific task.
- Tone: Helpful, Supportive
- Example: To help guide you, I’ve attached a step-by-step process for using the new software.
31. To assist you
- Meaning: Offering information to provide help or make a task easier.
- Best Use: In customer service or when offering professional assistance.
- Tone: Polite, Supportive
- Example: To assist you, I’ve provided a list of frequently asked questions.
32. As an additional note
- Meaning: Adding extra information that may be relevant.
- Best Use: When providing supplementary details to a primary point.
- Tone: Neutral, Informative
- Example: As an additional note, the payment option for the service has been updated.
33. To avoid any confusion
- Meaning: Offering clarity to prevent misunderstandings.
- Best Use: When clearing up any potential ambiguities.
- Tone: Professional, Clarifying
- Example: To avoid any confusion, the deadline has been extended by two weeks.
34. For your planning
- Meaning: Providing information to assist in someone’s future plans or scheduling.
- Best Use: When sharing dates, events, or milestones that require action or planning.
- Tone: Practical, Professional
- Example: For your planning, here’s a schedule of upcoming conferences.
35. For future use
- Meaning: Information provided with the intent that it will be needed later.
- Best Use: When sharing long-term resources or details that may come in handy down the road.
- Tone: Neutral, Formal
- Example: For future use, here’s a template for the quarterly report.
Conclusion
Choosing the right alternative to “for your reference” can make your writing more dynamic and appropriate for various occasions. With these 35+ alternatives, you’ll have a wide range of expressions to use in any situation. Experiment with them, and you’ll find the best way to express your message clearly and effectively!
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35+ Alternatives to “For Your Reference” You Should Know